![]() This rule will be applied to every message you receive. If you want to forward all incoming messages from your Office 365 mailbox to another mailbox, leave these options deselected.Īs no conditions have been selected, the following notification message is displayed: Hit Next at each step of the wizard to continue. Click Apply rule on messages I receive in the Start from a blank rule section. Hit New Rule to set up a new email forwarding rule. Open Microsoft Office Outlook installed on your computer, click File, select your Office 365 account in the drop-down menu, then hit Rules and Alerts. Configuring Microsoft Office Outlook for the second email account (the destination mailbox) is not necessary. An Office 365 account must be configured in Microsoft Office Outlook. This method is applicable for new emails that are received after configuring the rule. Hit OK to proceed.Ĭreating a rule for Office 365 email forwarding Email messages selected at the previous step are moved to the folder selected at this step. Select a folder in the appropriate email account configured in Microsoft Outlook. ![]() I select the Copy to Folder option (see the screenshot). Original email messages in the source location are preserved. Copy to Folder – a copy of each selected email message is sent to the destination folder of the destination account.Other Folder – email messages are moved to a destination folder of the destination email account and removed from the source location.Right-click the selected message or group of messages and in the context menu click Move, then select one of the available options: Or press Ctrl+A to select all messages in the email folder. To select the needed messages, press Ctrl and click each message you need. Open the email folder where Office 365 email messages are stored, for example, the Inbox folder. Open Microsoft Office Outlook on your computer. Read how to configure an email client for the Office 365 account in this blog post. You must have two email accounts configured in Microsoft Office Outlook – the Office 365 account (the account from which you are going to copy emails) and another email account, for example, a Gmail account (to which you will copy emails). ![]() I use Microsoft Outlook 2016 in this example. You need to install an email client on your computer to use the methods explained in this section for moving old emails that have been already received and set up mail forwarding for new incoming Office 365 email messages. You can copy or move old email messages from your Office 365 account to another email account in an email client such as Microsoft Office Outlook. This option helps reduce the risk of losing an email message if the message doesn’t appear in the target destination or forwarding fails. With this option selected, an email copy is saved in your Office 365 mailbox and another copy is sent to the destination mailbox. It is recommended that you select the Keep a copy of forwarded messages checkbox. All new email messages will be forwarded to the email address entered. On the settings page, click Mail > Forwarding.Įnter a destination email address. Then at the bottom of the Settings pane, click View all Outlook settings. Open a web browser and go to to open Outlook Online.Ĭlick the settings icon in the top right corner of the web interface to open Office 365 email settings. To configure forwarding, do the following: Using the Outlook web interface to set up mail forwarding is affordable for Office 365 end-users.
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